Organising Your Own Fundraising Event

There are various things to consider when organising a fundraiser to make sure that it is all above board – make sure you’re in the know.

The Cabinet office has some useful guidance of what to consider when organising a voluntary event. Read their ‘Can do guide to organising and running voluntary and community events.’ 

Gift Aid

Is your donation eligible for Gift Aid?

Gift Aid is an arrangement that allows charities to reclaim tax on a donation made by a UK taxpayer, which means your donations will be worth 25% more to us at no extra cost to you.

Whether you pay online, by phone or post please make sure that you send all your filled-out sponsorship forms to the Sowenna Appeal. You can find a sponsorship form in your Save the Children fundraising pack.

If we don’t receive your forms, the Sowenna Appeal. won’t be able to claim Gift Aid.

Under UK law, certain donations are not eligible for Gift Aid. If your donation falls into any of the following categories, Gift Aid shouldn’t be claimed:

  • Donations made by anyone who is not a UK taxpayer.*
  • Donations made on behalf of someone else or a group of people – For example, you collect money from your friends and family and then made a bulk donation.  Even if they are UK taxpayers, the donation is not eligible. HMRC needs a Gift Aid declaration from each of the donors contributing to the collection.
  • Donations made in return for something. For example, you are making a donation in return for a ticket to attend an event, most purchases of goods at an auction, a cake sale donation, or buying a raffle ticket.
  • Donations made on behalf of a company (however, the company can claim tax relief on the donation when donating directly to the charity).

*NOTE: If you are either not a UK taxpayer, or if you pay less income tax and/or Capital Gains Tax in the current tax year than the amount claimed on all your donations, HMRC may require you to pay the difference, minimising risk.

Health and Safety

See the Health and Safety Executive website for advice about running events safely.

If necessary, carry out a risk assessment of your activity to ensure it is a safe.

As you are organising your own fundraiser for the Sowenna Appeal, you are personally responsible for ensuring that your event is covered by the appropriate insurance. The Sowenna Appeal will not be held liable.

Food hygiene

If you are serving food at your event, please read guidance to ensure that you comply with the requirement to serve safe food. You will need to make considerations around the law, good hygiene and allergens.

Visit the Food standards Agency website for guidance.

NHS website for food hygiene guidance.

Alcohol licensing

If you are intending on serving alcohol at your event, you will need to check whether you require a license and what type of license.

Make sure you put in place the relevant measures to not serve alcohol to anyone under the age of 18.

Visit the GOV.UK website for guidance.

Raffles and Sweepstakes (lotteries)

There are strict guidelines when it comes to organising a raffle or sweepstake, also known as a lottery. Visit the gambling commission website for guidance if you’re planning one for England, Scotland and Wales. For Northern Ireland, the Northern Ireland Council for Voluntary Action publishes a good practice guide at

Collecting money and handling donations

You must ensure that all money collected for the Sowenna Appeal is sent to the Sowenna Appeal without deducting expenses Please email us at if you have any questions about this.

If you are intending on carrying out a public or private collection, then you must secure the appropriate license/permissions.

If you receive donations in a collection tin, envelope or any other container you must ensure it is sealed correctly, and that this is kept in a safe and secure location.